Job Summary

The Accounts Officer is responsible for providing accurate and timely accounting and financial support across Accounts Receivable (AR), Accounts Payable (AP), Procurement, and Management Accounts. The role will support the effective management of financial transactions, reconciliations, reporting, procurement activities, and day-to-day accounting operations while ensuring compliance with company policies and procedures.

Key Responsibilities

Accounts Receivable (AR)

• Prepare and issue customer invoices and statements.

• Monitor outstanding receivables and follow up on overdue accounts.

• Process customer payments and allocate receipts accurately.

• Perform customer account reconciliations.

• Maintain accurate AR records and supporting documentation.

• Assist with credit control and collection activities.

Accounts Payable (AP)

• Process supplier invoices, payment requests, and supporting documentation.

• Verify invoices against purchase orders, goods received notes, and approved documentation.

• Maintain accurate supplier accounts and perform supplier reconciliations.

• Prepare payment schedules and assist with payment processing.

• Monitor outstanding payables and resolve invoice discrepancies.

• Ensure invoices are properly coded and allocated to the appropriate accounts and cost centres.

Procurement

• Assist with purchasing and procurement activities in accordance with company policies.

• Obtain and compare supplier quotations.

• Prepare purchase orders and maintain procurement records.

• Liaise with suppliers regarding orders, pricing, deliveries, and invoices.

• Monitor outstanding purchase orders and ensure proper documentation is maintained.

• Support cost control and ensure purchases are appropriately approved.

Management Accounts & Financial Reporting

• Assist with the preparation of monthly management accounts and financial reports.

• Prepare account reconciliations and investigate discrepancies.

• Assist with month-end and year-end closing activities.

• Prepare schedules and supporting documentation for management reporting.

• Assist with analysis of income, expenditure, variances, and cost centres.

• Maintain accurate financial records and provide information required by management and auditors.

General Accounting & Administration

• Maintain organised and accurate accounting records and filing systems.

• Assist with audit requests and provide supporting documentation as required.

• Ensure compliance with accounting policies, internal controls, and applicable statutory requirements.

• Provide general accounting and administrative support to the Finance Department.

• Maintain confidentiality of financial and company information.

• Perform other accounting and finance-related duties as assigned.

Key Competencies

• Strong numerical and analytical skills.

• Good understanding of AR, AP and general accounting principles.

• Strong attention to detail and accuracy.

• Good organisational and time-management skills.

• Ability to meet deadlines and manage multiple priorities.

• Strong communication and interpersonal skills.

• Proficiency in Microsoft Excel and accounting/ERP systems.

• Strong problem-solving and reconciliation skills.

• High level of integrity, confidentiality, and professionalism.